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Party Planning To Do’s From The Columbus Photo Booth Company

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So you know you want a photo booth at your party but you aren’t sure HOW to go about planning your party… We’ve got you covered. We’ve contacted some of the best well known party planners in Columbus, Ohio and they were able to help us develop a valuable checklist for you and your party. (Of course we are assuming you already have the photo booth booked and checked off the list already.) First things first, GET DOWN THE BASICS.

Baby Steps Phase:

  • What's the reason for the party (theme, birthday, special occasion):

  • What season do you want to throw this party (take the heat/freezing temps into consideration):

  • Where will your party take place (venue, backyard, school):

  • Invitees (number):


Nitty Gritty Planning Phase:

Use This Columbus Photo Booth checklist to guide you through the details:

  • Make list of people to invite.

  • Mark the date on your calendar.

  • Send invitations (by mail, e-mail, or phone).

  • Plan the menu, including the beverages.

  • Make shopping list (food, paper goods, decorations).

  • Plan cooking schedule: Determine what can be made ahead and frozen, day before, and that day, and what you are buying already prepared.

  • Plan the layout of the rooms. (Make sure all the food tables are not right on top of each other to ensure smooth flow for people to mingle.)

  • Plan music.

  • Plan Photo Booth Station set up.

  • Plan lighting.

  • Buy or make a centerpiece or other decorations.

  • Check your stock of cleaning supplies for before and after the party.

  • Make sure you have all the platters and serving pieces you'll need.

And the Party Goes On Phase:

Here are some things to think about for your guests:

  • Coat rack (hangers or a separate room to put coats)

  • A place to put boots or umbrellas  (again why the season is always nice to take into consideration)

  • Ice, ice bucket, ice tongs, or scoop

  • Extra toilet paper

  • Glasses (water, wine, mixed drink, beer, soda, coffee); some beverages can use the same type of glass

  • Silverware (Think through each course; a fresh spoon or stirrer is necessary for coffee.)

  • If grilling, check the tank, charcoal, lighter fuel, bug spray, and citronella candles

  • Salt and pepper

  • Wine, beer, and soda chilled

  • Wine and bottle opener

  • Charged camera battery

  • Garbage bags (you’ll never have enough garbage bags)

  • Soda water (for any spills of red on the carpet)

Don’t Go All Out - Just Plan For Your Crowd:

(This nifty table will help in deciding how much food to have per number of people. Some of our local caterers stay true to this guideline) And remember, don’t forget to make sure you feed the photo booth attendant!